Introduction
This control is required to adhere to Roche eDiscovery Requirements. Here the control requirements will be defined along with the procedures to support the control.
Control Requirements
Preservation of material subject to legal hold may be implemented by either designating and retaining such material within the solution or by meaningful extraction. Systems with janitor/auto-delete functionality require the ability to suspend such functionality for the material designated as subject to legal hold.
Extraction of the material in an eDiscovery-compliant format requires:
- Ability to identify and collect material subject to legal hold;
- Material must be capable of being extracted both precisely by documents and broadly by site/folder/label etc., and;
- Extraction must include metadata and retain a meaningful connection between the metadata and information
Procedures
These procedures apply to S3 objects and uses the object Lock legal hold operation. With Object Lock you can also place a legal hold on an object version. Like a retention period, a legal hold prevents an object version from being overwritten or deleted. However, a legal hold doesn’t have an associated retention period and remains in effect until removed. Legal holds are independent from any retention period set on the bucket.
- In the Buckets list, choose the name of the bucket that requires the hold. Ensure to work with the Legal team to only place the lock on the S3 Bucket that require a hold.
- In the Objects list of the bucket, choose the name of the object that you want to enable or disable legal hold for. Ensure to work with the Legal team to only place the lock on the objects that require a hold.
- The Object overview opens, displaying the properties for your object.
- Under Object Lock legal hold, choose Edit.
- Under Legal hold, choose Enable or Disable.
- Choose Save changes.